How does NCQA collect and use your information for the Interactive Survey System?
The Interactive Survey System (ISS) has two components: the Standards and Guidelines and the Survey Tool.
When the software license is purchased by an organization, the organization registers its name and contact information with NCQA and establishes an administrative user who manages all the licensed users for that organization. Users must have a user ID, password, user name, and a unique e-mail address. NCQA tracks the user’s acceptance of the license agreement, and the date of acceptance.
ISS is intended to support preparation for a NCQA survey. As such, it asks questions and facilitates answering questions about NCQA standards. It also allows organizations to enter the names of documents that support the answers to the questions, save the documents in a document library that allows the organization to crosswalk their documents to the NCQA standards, and to provide narrative answers and project management comments.
The ISS uses a single cookie in order to manage the user’s session ID. The session ID is randomly generated and lasts only as long as the user is logged into the ISS. The data collected in a session is used by NCQA on an aggregate basis for the purpose of future resource planning for the ISS.
Does NCQA share your user information or organization data information?
Any information gathered by NCQA will be used in ways described in written agreements between the organization and NCQA, including the ASP Software License Agreement that your organization signs when licensing access to the Survey Tool, the contract with NCQA to seek accreditation, certification or recognition (also referred to as the Agreement for NCQA Survey), and the policies and procedures governing the NCQA accreditation, certification or recognition survey program.
How does NCQA secure my information?
The ISS resides on a secure site. Pre-survey, an organization may only access its own data through a password, which the organization maintains. NCQA stores pre-survey data in a separate database, with access controlled by password and user rights assigned by the organization. NCQA’s accesses pre-survey data for system maintenance purposes only. Once the survey process has begun and following the completion of the process, NCQA staff and surveyors involved in the organization’s survey will have access to the information, as well as individuals performing system maintenance. Others may have access to the information as prescribed in the Agreement for NCQA Survey and the policies and procedures governing the NCQA accreditation, certification or recognition survey program.
Whom can you contact if you have questions or concerns?
Please contact my.ncqa.org, to report any known or suspected privacy or security breaches or to submit privacy-related questions or complaints. You may contact us in the following ways:
1100 13th St., NW
Washington, DC 20005